Position Closed: Flock and Rally is hiring a part-time QuickBooks Bookkeeper

Part-Time QuickBooks Bookkeeper

Job Description

Overview of Position

A progressive creative agency based in Columbia, S.C., is searching for a part-time bookkeeper to join its team of driven, collaborative professionals. The firm integrates branding, public relations, marketing, traditional advertising, digital advertising, social media and more into campaigns for a diverse base of clients, ranging from local nonprofits to large-scale businesses. The agency serves industry sectors ranging from hospitality, lifestyle and tourism to business, technology, commercial real estate, economic development and more.

This position is responsible for managing AR/AP in QuickBooks, planning and implementing bookkeeping strategies for our 12-person staff and approximately 30 clients.

This position responds to the Operations Manager and works closely with our out-of-house accountant. This bookkeeper position is 70% remote, and 30% in-office and hourly at approximately 15 - 20 hours a week.

Duties Include

  • Create organizational budget and generate financial reports (such as profit and loss statements and balance sheets for monthly, quarterly and year-end reports).

  • Manage two accounts for the company, including an asset account.

  • Lead budget administration and cost-saving initiatives companywide.

  • Manage and execute all accounts payable (AP) and receivable (AR) functions including invoicing clients, depositing checks, paying vendors and bills, and properly categorizing expenses.

  • Manage billing for the advertising department, including paying media outlets and re-billing to clients.

  • Produce cash flow projections.

  • Work with accountant to manage subcontractor documents and ensure that taxes are filed and paid timely.

  • Prepare bank and credit card reconciliations.

  • Execute daily cash management functions.

  • Maintain records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.

  • Work on special projects and produce ad hoc reporting as requested.

  • Identify and suggest process improvements.

  • Assist in filing certifications.

Qualifications

  • 3-5 years’ experience in bookkeeping on an accrual system.

  • Experience in a professional services-based industry such as law, engineering, marketing, advertising, etc.

  • Well-versed in QuickBooks Online.

  • Proficient in Excel and Google Sheets.

  • Able to work remotely with the availability to come to the downtown Columbia, S.C., office 4-6 times per month during office hours.

  • Ability to work in a fast-paced, deadline-driven environment.

  • Possesses a close attention to detail.

Preferred Experience

  • Experience working in a marketing, communications, or advertising agency.

  • Experience with Advantage software for ad billing and reporting.

  • Experience with commission-based and hourly billing structures.

Equal Opportunity Employment

Flock and Rally is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, age, disability, pregnancy, sexual orientation, biological sex, gender, gender identity, gender expression, gender presentation, sexual orientation, veteran status, and/or any other category protected by law. We do not discriminate based on genetic information in accordance with the Genetic Information Nondiscrimination Act.

How To Apply

Email resume and cover letter (as well as selected work portfolio items or link(s) to work examples online, if desired) to rachel@flockandrally.com.

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